Terms and Conditions

Last Updated: 10/09/2022

Welcome to 1nvoice.net ("we", "our", or "us"). By accessing or using our website and services (collectively, the "Site"), you agree to be bound by these Terms and Conditions ("Terms"). Please read them carefully. If you do not agree to these Terms, you must not use our Site.

1. Acceptance of Terms

By using the Site, you confirm that you accept these Terms and agree to comply with them. We may update these Terms from time to time. Any changes will be effective when posted. It is your responsibility to review these Terms regularly.

2. Eligibility

You must be at least 18 years old to use this Site. By using the Site, you represent that you are 18 years or older, or that you have the permission of a legal guardian to use the Site if under the age of 18.

3. Account Registration

• You may be required to create an account to access certain features of the Site.
• You agree to provide accurate, complete, and current information.
• You are responsible for keeping your account information secure and for any activity that occurs under your account.
• Notify us immediately if you suspect any unauthorized use of your account.

4. Product Descriptions and Availability

We strive to be accurate in describing the products on our Site. However, we do not guarantee that descriptions are error-free. Product availability and prices are subject to change without notice.

5. Pricing and Payment

• All prices are displayed in Philippine Peso (PHP).
• Payment methods include [Accepted Payment Methods].
• You agree to provide current and accurate billing and payment information.
• By making a purchase, you authorize us to charge your payment method for the total amount of your order, including taxes and any applicable fees.

6. Shipping and Delivery

Delivery times vary based on your location and chosen delivery option. We are not responsible for delays due to shipping carriers or unforeseen events. For more information, please refer to our Shipping Policy.

7. Returns and Refunds

Our return policy can be found at Return Policy. You may be eligible for a refund under specific circumstances outlined in our policy. Items must be returned in their original condition with proof of purchase.

8. User Conduct

You agree not to:

• Use the Site in any way that violates applicable laws or regulations.
• Engage in any conduct that may disrupt the operation or security of the Site.
• Use any automated system to access or interfere with the Site.

9. Intellectual Property

All content on this Site, including text, graphics, logos, and images, is the property of 1nvoice.net or our content suppliers and protected by intellectual property laws. You may not reproduce, distribute, or create derivative works without our express written consent.

10. Limitation of Liability

To the fullest extent permitted by law, 1nvoice.net shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of the Site, even if we have been advised of the possibility of such damages.

11. Disclaimer of Warranties

The Site and all content, products, and services are provided "as is" without warranties of any kind, either express or implied, including but not limited to merchantability, fitness for a particular purpose, and non-infringement.

12. Indemnification

You agree to indemnify, defend, and hold harmless 1nvoice.net, its affiliates, officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, or expenses arising out of or in any way connected with your use of the Site or violation of these Terms.

13. Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of Philippines. Any disputes arising under these Terms shall be resolved exclusively in the courts of Philippines.

14. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect.

15. Contact Us

For any questions or concerns about these Terms, please contact us at +63 2 77205391.

Privacy Policy

Last Updated: 10/15/2022

Welcome to 1nvoice.net ("we", "our", or "us"). We are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, and share information about you when you use our website and services (collectively, the "Site"). By using our Site, you agree to the terms of this Privacy Policy.

1. Information We Collect

We collect various types of information in connection with the services we provide, including:

• Personal Information: Information you provide directly, such as your name, email address, phone number, shipping address, and payment information.
• Usage Information: Information about how you use our Site, including pages visited, links clicked, and other actions taken on the Site.
• Device and Log Information: Information about the device you use to access the Site, including IP address, browser type, and operating system.
• Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your interactions with the Site.

2. How We Use Your Information

We use the information we collect for various purposes, including:

• To process and fulfill your orders, including shipping and payment processing.
• To communicate with you about your account, orders, or customer service requests.
• To personalize your experience on our Site.
• To improve our Site and services.
• To send marketing communications, with your consent, about our products, services, or special offers.
• To prevent fraudulent activity and ensure the security of our Site.

3. How We Share Your Information

We may share your information with third parties in the following situations:

• Service Providers: We may share your information with vendors and service providers who perform services on our behalf, such as payment processing, order fulfillment, and customer support.
• Business Transfers: In the event of a merger, acquisition, or sale of our assets, we may transfer your information to the acquiring entity.
• Legal Compliance: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

4. Your Choices and Rights

You have certain rights and choices regarding your personal information:

• Access and Update: You can access and update your account information by logging into your account.
• Opt-Out of Marketing: You may opt out of receiving promotional communications from us by following the unsubscribe instructions in those emails.
• Cookies: Most web browsers are set to accept cookies by default, but you can usually modify your browser settings to disable cookies if you prefer. Note that disabling cookies may affect the functionality of our Site.

5. Security

We take reasonable measures to help protect your personal information from loss, theft, misuse, and unauthorized access. However, no system is completely secure, and we cannot guarantee the absolute security of your information.

6. Children's Privacy

Our Site is not intended for children under the age of 13, and we do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will delete that information promptly.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our practices or for other operational, legal, or regulatory reasons. If we make material changes, we will notify you by posting the updated policy on our Site and updating the "Last Updated" date above.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices, please contact us at +63 02 77205391.

1NVOICE.NET POS System

Introduction

The Bureau of Internal Revenue (BIR) in the Philippines has made significant strides in modernizing its tax administration processes through the implementation of electronic invoicing systems. These systems are designed to enhance compliance, streamline tax collection, and reduce the administrative burden on both taxpayers and the government. This narrative outlines the technical aspects of BIR's electronic invoicing systems, their features, and their impact on the taxation ecosystem.

The transition to electronic invoicing is part of a broader initiative by the BIR to digitize tax processes and improve efficiency. Traditional invoicing methods often involved paper-based transactions, which were prone to errors, delays, and fraud. The introduction of electronic invoicing aims to mitigate these issues by providing a secure, real-time, and automated solution for generating, transmitting, and validating invoices.

Background of the System

1NVOICE.NET is an electronic invoice POS software/system in line with the digitalization of the government. As announced by the Internal Revenue (BIR), from 2024, it is planned to extend the mandatory electronic invoicing to all major taxpayers in the Philippines. This is another step in the implementation of the e-invoicing system (EIS), as it is the basis for mandatory electronic invoicing by the taxpayers for whom mandatory e-invoicing for government invoices (B2G) was introduced from July 2022. Currently, the E-invoicing has undergone several changes, including the Ease of Paying Taxes (EOPT) Act Republic Act No. 11976.

Technical Specifications

1NVOICE.NET is a browser-based POS Software. It can run on cloud or private cloud, or local server installation.

Key Components

System Architecture

• Client-Server Model: The BIR electronic invoicing system operates on a client-server architecture, where the client's invoicing application communicates with the BIR server. This allows for real-time data validation and storage.
• Cloud Infrastructure: The system leverages cloud technology for scalability and reliability, allowing businesses to access invoicing services from anywhere with internet connectivity.

Data Standards and Formats

• XML and JSON Formats: Invoices are typically structured in XML or JSON formats, which facilitate easier data exchange and integration with various accounting systems.
• Integration Protocols: The system supports standard communication protocols such as RESTful APIs, enabling seamless integration with third-party applications and ERP systems used by businesses.

Authentication and Security

• Digital Signatures: To ensure the authenticity and integrity of invoices, digital signatures are employed. This ensures that invoices cannot be tampered with after issuance.
• Encryption: Data transmitted between the client and server is encrypted using industry-standard protocols (e.g., TLS), protecting sensitive information from unauthorized access.

Real-Time Processing

• Immediate Validation: Upon generation, invoices are submitted to the BIR system for validation. The system checks for compliance with tax regulations, ensuring that all necessary data fields are correctly filled.
• Instant Feedback: Businesses receive immediate feedback on the status of their invoices, including errors that need correction before official submission.

Compliance and Reporting

1NVOICE.NET aims to provide a solution that is compliant with government requirements. It is capable of generating mandatory POS system processes and automatically generating government reports such as:

• BIR Sales Summary Report
• Daily Cash Report
• Terminal Accountability Report
• Detailed Sales Report
• Senior Citizen Sales Book Report
• Person with Disability Sales Book
• National Athletes and Coaches Sales Book
• Solo Parent Sales Book
• Void Report
• Sales Return
• Refund Reports
• Z-Reading
• X-Reading
• E-Journal

Tax Compliance

The electronic invoicing system is designed to ensure compliance with the Philippine tax code. It incorporates features that automatically apply relevant tax rates based on the nature of the transaction, allowing businesses to accurately calculate and report their tax liabilities.

Automated Reporting

The system facilitates the generation of mandatory reports required by the BIR, such as the Summary List of Sales and Purchases (SLSP) and Quarterly Value Added Tax (VAT) Returns. Automated reporting reduces manual entry errors and saves time for businesses.

User Interface and Experience

• Dashboard Interface: The system includes a user-friendly dashboard that provides businesses with an overview of their invoicing activities, outstanding invoices, and compliance status. This interface is designed to be intuitive, enabling users with varying levels of technical expertise to navigate the system easily.
• Mobile Access: Recognizing the need for mobility, the BIR has also enabled mobile access to the invoicing system, allowing users to generate and manage invoices on-the-go through dedicated mobile applications.

Impact on Stakeholders

For Businesses

• Improved Efficiency: The electronic invoicing system significantly reduces the time spent on invoicing and tax compliance processes. Businesses can focus more on their core operations rather than administrative tasks.
• Enhanced Accuracy: Automated validation and real-time corrections minimize errors in invoicing, reducing the likelihood of audits or penalties due to non-compliance.

For the BIR

• Increased Revenue Collection: With real-time monitoring of transactions, the BIR can improve its tax collection efficiency and reduce instances of tax evasion. The system provides insights into business activities, enabling targeted compliance initiatives.

Your Compliance-Ready Electronic Invoicing Solution for BIR Regulations

Helix Software Technologies announces the launching of 1NVOICE.NET web-based electronic invoicing software designed specifically to simplify the invoicing process while ensuring full compliance with BIR guidelines.

A Game-Changer for Entrepreneurs

Meet David, the owner of a growing digital marketing agency in Manila. As his client base expands, so does the complexity of his invoicing needs. David finds himself overwhelmed with the intricacies of BIR compliance—navigating through the requirements for invoicing, such as the need for proper documentation, tax identification numbers, and mandatory details on each invoice. Frustrated and seeking a solution, he discovers 1NVOICE.NET.

User-Friendly Interface with Compliance at Its Core

From the moment David logs into 1NVOICE.NET, he is greeted by a clean, intuitive interface that guides him seamlessly through the invoicing process. The software is meticulously designed to incorporate all the elements required by the BIR, ensuring that every invoice generated contains the necessary details—such as the correct tax rates, official receipt numbers, and other vital information—right from the start.

Automated Compliance Checks

One of the standout features of 1NVOICE.NET is its automated compliance checks. As David creates invoices, the software automatically verifies that all BIR requirements are met before the invoice can be finalized. This feature significantly reduces the risk of errors and oversight, providing David with peace of mind that his invoicing is compliant with the latest tax regulations.

E-Submission and Digital Archiving

Understanding the importance of efficient document management, 1NVOICE.NET also offers e-submission capabilities. David can submit his invoices electronically to the BIR, reducing the need for physical paperwork and ensuring timely filing. Furthermore, the software provides a secure digital archiving system that stores all invoicing records, making it easy for David to access them during audits or for future reference, thus simplifying the record-keeping process.

Real-Time Reporting and Analytics

With 1NVOICE.NET, David gains access to powerful reporting tools that provide real-time insights into his invoicing and financial health. The software generates detailed reports that not only help him track payments and outstanding invoices but also assist him in preparing for tax season. By having clear visibility into his revenue and compliance status, David can make informed decisions that drive his business forward.

Integrated Tax Calculators

Another invaluable feature of 1NVOICE.NET is its built-in tax calculators. The software is updated regularly to reflect any changes in tax rates or regulations set forth by the BIR. David no longer has to worry about calculating tax amounts manually; the software does it for him, ensuring accuracy and compliance every time he issues an invoice.

Exceptional Customer Support and Resources

Navigating the complexities of BIR regulations can be challenging, but with 1NVOICE.NET, David has access to a dedicated customer support team that understands the intricacies of local tax laws. Whether he has questions about specific invoicing scenarios or needs assistance with compliance issues, the knowledgeable team is always ready to help. Additionally, 1NVOICE.NET provides a wealth of online resources, including guides and tutorials, to empower users like David.

A Commitment to Sustainable Practices

David also appreciates 1NVOICE.NET's commitment to sustainability. By reducing reliance on paper invoices and physical storage, he is not only streamlining his business operations but also contributing to environmental conservation—a value that resonates with both him and his clients.

Conclusion: The Future of Compliant Invoicing

As David continues to use 1NVOICE.NET, he realizes that it has become an indispensable tool for his business. The software not only simplifies the invoicing process but also ensures that he remains compliant with BIR regulations effortlessly. With features designed to enhance efficiency, accuracy, and peace of mind, 1NVOICE.NET stands out as a trusted electronic invoicing solution. In a world where compliance is critical, 1NVOICE.NET empowers entrepreneurs like David to focus on what truly matters: growing their business and serving their clients, all while navigating the complexities of regulatory requirements with confidence. As David reflects on his journey, he knows that with 1NVOICE.NET by his side, he is equipped to meet the challenges of the business landscape head-on, ensuring a compliant and successful future.

BIR Regulations for Ease of Paying Taxes and Electronic Invoicing

The Bureau of Internal Revenue (BIR) in the Philippines has issued several regulations and guidelines aimed at improving the ease of paying taxes and adopting electronic invoicing. Here are some key regulations and policies related to Ease of Paying Taxes (EOPT) and Electronic Invoicing:

Ease of Paying Taxes (EOPT)

Revenue Regulations No. 9-2021

• This regulation mandates the implementation of the EOPT program, which aims to enhance the taxpayer registration process and make tax compliance more efficient through electronic means.
• The regulation outlines the procedures for the online registration of new taxpayers, enabling them to complete their registration without having to visit BIR offices physically.

Revenue Memorandum Circular (RMC) 57-2021

• This circular provides guidelines for the EOPT program, detailing the necessary documents and steps required for electronic registration, including the use of the BIR’s electronic systems for submission.

RMC 70-2021

• This memorandum may include updates related to the EOPT program, focusing on the continued push for electronic processes in taxpayer services.

Electronic Invoicing

Revenue Regulations No. 3-2021

• This regulation covers the requirements for electronic invoicing and receipts, detailing the technical specifications for systems used by taxpayers to issue electronic invoices.
• It aims to improve transaction efficiency and compliance by allowing businesses to use electronic formats for invoicing.

Revenue Regulations No. 9-2021

• This regulation also encompasses electronic invoicing, establishing guidelines for the issuance, recording, and reporting of electronic invoices, while ensuring compliance with tax laws.

Revenue Memorandum Circular No. 74-202

• This circular outlines the guidelines for the correct issuance and record-keeping of electronic invoices and receipts, including provisions for their preservation and submission to the BIR.

Revenue Memorandum Circular No. 85-2021

• This memorandum may provide further clarifications and guidelines about the electronic invoicing process, ensuring that businesses understand their obligations under the new regulations.

Key Points to Consider

• Digitalization: Both EOPT and electronic invoicing are part of the BIR's broader initiative to digitalize tax processes, making it easier for taxpayers to comply with their obligations.
• Compliance Obligations: Businesses must ensure that they are compliant with the requirements related to electronic invoicing, including proper record-keeping and submission of documents.
• Streamlined Processes: The goal of EOPT and electronic invoicing is to streamline tax payment and reporting processes, making it easier for individuals and businesses to fulfil their tax obligations.

Conclusion

Taxpayers should regularly review the BIR's announcements and updates regarding these regulations to ensure compliance, as changes may occur. For the most accurate and current information, it is advisable to consult the official BIR website or professional tax advisors.